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Guide to Acceptable Pre-Employment Inquiries

ACCEPTABLE SUBJECT UNACCEPTABLE
"Have you worked for this company under a different name?"
"Have you ever been convicted of a crime under another name?"
NAME Former name of applicant whose name has been changed by court order or otherwise.
Applicant's place of residence.
How long has applicant been resident of this state or city?
ADDRESS OR DURATION OF
RESIDENCE
"Can you, after employment, submit a birth certificate or other proof of U.S. citizenship
or age?"
BIRTHPLACE Birthplace of applicant
Birthplace of applicant's parents, spouse or other relatives.
Requirements that applicant submit a birth certificate, naturalization or baptismal record
"Can you, after employment, submit a work permit if under eighteen?"
"Are you over eighteen years of age?"
"If hired, can you furnish proof of age?"/or/ Statement that hire is subject to verification that applicant's age meets legal requirements.
AGE Questions which tend to identify applicants 40 to 64 years of age.
RELIGIOUS Applicant's religious denomination or affiliation, church, parish, pastor or religious holidays observed.
"Do you attend religious services /or/ a house of worship?" Applicant may not be told "This is a Catholic/Protestant/Jewish/atheist organization."
Statement by employer of regular days, hours or shift to be worked. WORK DAYS AND SHIFT
RACE OR COLOR Complexion, color of skin, or other questions directly or indirectly indicating race or color.
Statement that photograph may be required after employment PHOTOGRAPH Requirement that applicant affix a photograph to his application form.
Request applicant, at his option, to submit photograph.
Requirements of photograph after interview but before hiring.
"If you are not a U.S. citizen, have you the legal right to remain permanently in the U.S.?" "Do you intend to remain permanently in the U.S.?"
Statement by employer that if hired, applicant may be required to submit proof of citizenship.
CITIZENSHIP Whether applicant or his parents or spouse are naturalized or native-born U.S. citizens.
Date when applicant or parents or spouse acquired U.S. citizenship.
Requirement that applicant produce his naturalization papers or first papers.
Whether applicant's parents or spouse are citizens of the U.S.
Languages applicant reads, speaks or writes fluently NATIONAL ORIGIN OR ANCESTRY Applicant's nationality, lineage, ancestry, national origin, descent or parentage.
Date of arrival in U.S. or port of entry; how long a resident
Nationality of applicant's parents or spouse; maiden name of applicant's wife or mother
Language commonly used by applicant, "What is your mother tongue?"
How applicant acquired ability to read, write or speak a foreign language
Applicant's academic, vocational, or professional education; schools attended EDUCATION Date last attended high school
Applicant's work experience
Applicant's military experience in armed forces of U.S., in a state militia (U.S.) or in a particular branch of U.S. armed forces
EXPERIENCE Applicant's military experience (general)
Type of military discharge
"Have you ever been convicted of any crime?" If so, when, where, and disposition of case. CHARACTER "Have you ever been arrested?"
Names of applicant's relatives already employed by this company.
Name and address of parent or guardian if applicant is a minor
RELATIVES Marital status or number of dependents
Name or address of relative, spouse or children of adult applicant "With whom do you reside?"
"Do you live with your parents?"
Name and address of person to be notified in case of accident of emergency NOTICE IN CASE OF EMERGENCY Name and address of relative to be notified in case of accident or emergency
Organizations, clubs, professional societies, or other associations of which applicant is a member, excluding any names the character of which indicate the race, religious creed, color, national origin, or ancestry of its members. ORGANIZATIONS List all organizations, clubs, societies, and lodges to which you belong
"By whom were you referred for a position here?" REFERENCES Requirement of submission of a religious reference
"Do you have any physical condition which may limit your ability to perform the job applied for?"
Statement by the employer that offer may be made contingent on passing a physical exam
PHYSICAL CONDITION "Do you have any physical disabilities?"
Questions on general medical condition.
Inquiries as to receipt of Workmen's Compensation
Notice to applicant that any misstatements or omissions of material facts in his application may be cause for dismissal MISCELLANEOUS Any inquiry that is not job related or necessary for determining an applicant's eligibility for employment
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